Society of the
9th Infantry Division
Old Reliables
-Constitution and By-Laws-
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Webmaster's Note:
The following Constitution and By-Laws were voted on and approved by the members
at the 30 August 2003 membership meeting along with the following changes that
were to be made by the Board of Directors:
1. The name of the organization was to be changed from "Society of the 9th
Infantry Division" to a name starting with the words "9th Infantry
Division" (The new name was voted on by the Board of
Directors to be "9th Infantry Division
Society-Old Reliables")
2.The number of Board of Director positions is to be increased to 12 (the
maximum allowed by the By-Laws). The actual changes voted by the membership were
to change the three Brigade representative positions (1st, 2nd and 3rd) to
39th,47th and 60th Infantry Regiment representatives and add another Board
position to represent the 6/31st and all other Infantry units (3/5th Cav., 75th
Rangers, Division/Brigade HHQs, 9th MPs, etc.) that have served with the 9th ID.
Click here to view the By-Law changes that were
voted on and approved.
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1.
Promote the camaraderie of all who honorably served in, or served in a
United States military unit attached to during wartime as defined by IRS code,
the 9th United States Infantry Division during its past activations
and any who will honorably serve during any future activation.
2.
Provide social and recreational activities for the membership.
3.
Sponsor or participate in patriotic activities that honor the memory of
deceased veterans and current members of the Armed Forces of the United States.
4.
Conduct
programs that the Board of Directors and the membership of the Society deems
beneficial to the Society membership along with hospitalized, disabled and needy
war veterans and their dependents. These programs could include, but need not be
limited to, charitable, literary and educational purposes.
The Society shall
operate as a non-profit organization within the current and future provisions of
the IRS code: IRC 501(c)(19).
ARTICLE
4
No part of the
Society’s net earnings shall inure to the benefit of any private shareholder
or individual of the Society.
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BLANK
BY-LAWS
9TH INFANTRY DIVISION
Section
One
FISCAL
YEAR: The fiscal year of the Society shall begin on January 1st, and
end on December 31st.
OFFICES:
The principal postal and e-mail addresses for the Society shall be posted in the
quarterly Society newsletter (News of the Old Reliables), on the official Society website
and in any other publications published by the Society. The Board of Directors,
by a majority vote, may change the postal or e-mail address as required to best
conduct the Society’s business.
The
Society’s principal postal mailing address shall be a Post Office Box number
with a minimum of two authorized persons, listed at the Post Office location,
who can retrieve mail at that PO Box number. No personal or private business
mailing address shall be used as the Society’s mailing address.
ARTICLE
II
MEMBERS
Section
One
QUALIFICATION
OF MEMBERS: The Membership of this Society shall consist of Regular Members and
Honorary Members.
A.
Regular Members.
1.
Any person who has seen honorable service in the 9TH UNITED STATES INFANTRY
DIVISION, or is, at the time of his or her application for membership, serving
honorable in the said division, or who served during wartime, as defined by IRS
code, with a United States Army unit attached to the 9TH UNITED STATES INFANTRY
DIVISION and who will agree to accept the terms and conditions set forth in the
Constitution and By-laws of this Society, shall be eligible for regular
membership.
2.
Spouses, widows or widowers of a veteran who meets the conditions stated in
paragraph 1 above.
B. Honorary Members.
1. A
person of good character may be appointed an honorary member of this Society by
the President, with the approval of a majority of the Board of Directors.
2.
Holders of the Congressional Medal of Honor, if awarded for a deed or act
performed while serving with the 9th UNITED STATES INFANTRY DIVISION
shall, with their consent, be honorary members of the Society.
3.
Upon presentation of valid VA documentation of 80% or higher disability, 9th
UNITED STATES INFANTRY DIVISION veterans and members of attached units to the 9th
UNITED STATES INFANTRY DIVISION during wartime, as defined by the IRS, shall,
with their consent, be honorary members of the Society.
C.
Ineligible.
1.
Any person who has been separated from the service of the Armed Forces of the
United States under conditions other than honorable, and did not thereafter
serve honorably, shall be ineligible for membership in this Society.
DUES:
A.
REGULAR MEMBERSHIP. Payment of dues is a condition of initial or continuing
membership. Dues for regular members shall be Fifteen Dollars ($15.00) a year
and shall become payable on the anniversary date of each membership. Honorary
members may pay dues but are not required to do so.
B. LIFETIME
MEMBERSHIP. A one-time payment of One Hundred and Fifty Dollars ($150.00) shall
entitle a member to the benefits and privileges of the Society for their
lifetime.
Section
Three
APPLICATION
FOR MEMBERSHIP: Any qualified individual may become a member by completing an
application for membership which will be posted on the website, attaching a copy
of their DD214, paying the required dues, and agreeing to be bound by the
By-Laws of the Society.
Section
Four
VOTING
RIGHTS: Each member in good standing shall be entitled to one vote on each
matter submitted to a vote of the membership.
Section
Five
TERMINATION
AND SUSPENSION: The Board of Directors by majority vote may suspend or expel a
member for conduct unbecoming a member. Before suspension or expulsion, the
member shall be provided with written notice of the charges against such member
and of the time and place of the meeting of the Directors at which the charges
are considered. Notice shall be mailed (postal or e-mail as deemed best by the
President) to the member at the last known address at least ten (10) days before
such meeting and the member shall be given the opportunity to defend the
suspension or expulsion charges and the right to appeal before the members at
the next Annual Meeting. Members may be dropped from the membership rolls if past
dues have not been paid in full by the due date.
Section
Six
RESIGNATION:
Any member may resign by filing a written resignation with the Secretary. Such
resignation shall not relieve the member so resigning of any obligation to pay
any dues, assessments or other charges accrued and unpaid.
Section
Seven
REINSTATEMENT:
On written request signed by a former member and filed with the Secretary, the
Board of Directors may reinstate such former member to membership on such terms,
as the Board of Directors may deem appropriate.
ARTICLE
III
MEETING
OF MEMBERS
Section
One
ANNUAL
BUSINESS MEETING AND REUNION: While holding an annual reunion is not mandatory
it should be considered a top priority of the Officers and Board Members of the
Society. The reunion and business meeting of the members shall be held at the
time and place selected by the members at the preceding annual business meeting.
At each meeting (reunion) the members shall select a primary and alternate site
and date for the next meeting (reunion). The Directors of the Society shall at
their discretion select the primary or alternate site based upon considerations
of location, accommodations, availability, dates desired and cost. The purpose
of the annual business meeting is for the election of Directors, Officers and
for the transaction of standard and other business as may be on the agenda or
motions made the meeting.
Section
Two
SPECIAL
MEETING: The President, a majority of the Board Directors or not less than
one-tenth of the members having voting rights may call a special meeting of the
Board of Directors and membership, at such places and time as the Board of
Directors shall designate.
Section
Three
NOTICE
OF MEETINGS:
A.
NOTICE OF ANNUAL MEETINGS: Notice of each annual meeting of members, stating the
time and place shall be provided. Proper notice published on the official
Society website shall constitute such official notice. Posting of the identical
information in the Society newsletter (News of the Old Reliables) is
recommended.
B.
NOTICE OF SPECIAL MEETINGS: The notification of special meetings requested by
the Board of Directors or Officers for policy review or special needs that
involve only the Board Members and Officers shall be handled via e-mail and
shall be posted via said e-mail at least 30 days prior to the meeting. Posting
of the meeting on the Society website is not required.
Notification
of special meetings requested by the membership shall be handled via e-mail AND
does require posting on the Society website, giving location and times, at least
30 days prior to the scheduled meeting.
Should
some notices need to be postal mailed, the notice of meetings shall be deemed to
be delivered when deposited in the United States mail addressed to the member as
the member’s address appears on the records of the Society, with postage
thereon prepaid.
Section
Four
QUORUM:
A.
ANNUAL MEETING: A quorum at an Annual Business meeting shall be the attendance
at the Business meeting of ½ (one-half) of voting members at the Annual Reunion
where the Annual Business meeting is being held. The Treasurer and Reunion Chair
will submit verification of a quorum to the President at the beginning of the
meeting.
B.
SPECIAL MEETING: For special meetings that do not involve the general
membership, a simple majority of the Board and or Officers will constitute a
quorum. For special meetings, which involve the general membership, 10% of the
membership of the Society will constitute a quorum.
The
act of the majority of members present at a meeting, at which a quorum is
present, shall be the act of the members.
Section
Five
VOTING BY MAIL: The Society’s business is primarily conducted at the Annual Business meeting at the Annual Reunion: Where Directors or Officers are to be elected and Society policy changes are to be voted upon by members of the Society, at the discretion of the Board of Directors, such election and policy voting may be augmented by conducting postal mail, e-mail and or voting via form submission on the Society website and in a manner, as the Board of Directors shall determine is appropriate.
Section
Six
ORDER
OF BUSINESS: The order of business at all meetings of the members shall be
according to Robert’s Rules of Order (latest revision) in the following
manner:
1.
Call to order – verify quorum.
2.
Reading of minutes of the preceding meeting and action thereupon.
3.
Report of officers.
4.
Report of committees.
5.
Old business.
6.
New business.
7.
Good of the order
8.
Adjournment.
ARTICLE
IV
BOARD
OF DIRECTORS
Section
One
GENERAL
POWERS: The management of the
business and affairs of the Society shall be vested in the Board of Directors
Section
Two
QUALIFICATIONS:
A nominated Director must be a member of the Society for the previous six
(6) months. A Director must be a member in good standing of the Society at the
time of election to office as a Director and during the term of office as a
Director.
Section
Three
NUMBER:
The number of Directors of the Society shall be a minimum of nine (9) and a
maximum of twelve (12).
CONSTITUTION
OF THE BOARD OF DIRECTORS: To provide a representative Board of Directors for
the Society such Board members shall be minimally nine (9) and not more than
twelve (12) and shall consist of the following:
1.
The President of the Society (also President of the Board of Directors)
2.
The 1st VP of the Society
3.
The Treasurer of the Society
4.
Director from and representing the 1st Brigade, 9th
Infantry Division (Changed to:
4. Director from and representing the 39th Infantry
Regiments, 9th Infantry Division)
5.
Director from and representing the 2nd Brigade, 9th
Infantry Division (Changed to:
5. Director from and representing the 47th Infantry
Regiments, 9th Infantry Division)
6.
Director from and representing the 3rd Brigade, 9th
Infantry Division (Changed to:
6. Director from and representing the 60th Infantry Regiments,
9th Infantry Division)
7.
Director from and representing the Artillery Units assigned to the 9th
Infantry Division
8.
Director from and representing the assigned and attached Engineer Units
of the 9th Infantry Division
9.
Director from and representing the Support Units of the 9th
Infantry Division
10.
Director from and representing the assigned and attached Aviation Units
of the 9th Infantry Division
11. Director from and appointed by the Mobile Riverine Force Association
12.
(ADDED) Director from and representing all other Infantry units that served with
the 9th Infantry Division not covered by 4., 5., and 6. above (Note:
the wording here is crude and needs to be word-smithed)
TENURE:
One third of the Directors shall be elected each year at the Society’s Annual
Business meeting. The term of office of each Director shall be for a three (3)
year period, beginning with their election at the Annual Business meeting and
will end at the Annual Business meeting held approximately three years later.
No
Director will hold office for a period longer than two (2) consecutive elected
terms, but may again be elected a Director following an interval of one (1) year
or more of not holding a position of Director in the Society.
Any
appointment by the Board of Directors to fill a vacancy will be effective until
the next Annual Business Meeting, when the general membership will confirm or
disapprove the appointment. The interim appointment of a Director by the Board
shall not be classified as part of consecutive elected terms.
Section
Six
NOMINATION
OF DIRECTORS: At each Annual
Business meeting, a nominating committee consisting of the Board of Directors
shall present a slate of Directors to be presented to the membership for their
vote.
Members
of the Society will be notified of the opening of nominations for any open
Director positions at least ninety (90) days prior to the election date.
Nominations, including a resume and qualifications, must be sent via e-mail to
the Society President at least forty-five (45) days prior to the election date.
Posting
on the official Society website, shall constitute official notice of the opening
date of nominations. If a sufficient number of nominations have not been
received 45 days prior to the Annual Business meeting, the President of the
Society shall request that the nominating committee provide a candidate for each
Director position to be filled.
Section
Seven
ELECTION:
A list of nominees shall be posted on the official website of the Society. A
copy of the printed list of nominees shall be posted at the Annual Reunion. All
voting shall be accomplished by voice vote or by hand count if needed. The
Society’s Secretary will file the results of the vote in the records of the
Society.
Section
Eight
VACANCIES:
The Board of Directors, by majority vote, shall fill any vacancy
occurring in the Board of Directors from the eligible membership at large. A
Director thus appointed from the membership at large to fill a Board of Director
vacancy shall serve for the un-expired term of the vacated Director position.
Should the term being filled by the Board appointed Director extend beyond the
next Annual Business meeting, each such appointment by the Board of Directors
shall be subject to the approval or disapproval of the general membership at the
next Annual Meeting of the membership.
Section
Nine
REGULAR
MEETING: A regular meeting of the
Board of Directors shall be held without any other notice other than these
By-Laws, immediately following, and at the same location, as the Annual Business
meeting of members. The Board of Directors may provide by resolution, the time
and place for holding an additional meeting at the Annual Reunion without other
notice than such resolution.
Section
Ten
SPECIAL
MEETING: Special meetings of the
Board of Directors may be called by or at the request of the President or any
five (5) Directors, and shall be held at the principal office of the Society or
such other place as the Directors may determine.
Section
Eleven
ANNUAL
DIRECTOR’S MEETING: The Board of
Directors shall hold annual Director’s meeting, approximately six months after
the Annual Business and Reunion meeting, at the call of the President each year
to review, adjust and finalize the Annual Budget. In addition, the Directors
shall project a tentative budget for the following year. If this meeting can be
conducted via electronic means it shall be held in this fashion.
A.
A quorum shall consist of no less than a majority of the elected and
active members of the Board of Directors.
B.
The current year’s Reunion Chair shall be present at this annual
Director’s meeting to present, for review by the Board of Directors, detailed
Reunion plans in accordance with the annual budget.
Section
Twelve
NOTICE
OF SPECIAL MEETINGS: Notice of
special meetings of the Board of Directors shall be given at least thirty (30)
days previous thereto by written notice delivered personally or sent by e-mail
or by telephone to each Director at the address as shown by the records of the
Society. Any Director may waive notice of any meeting and the attendance of a
Director at a meeting shall constitute a waiver of notice of such meeting.
Section
Thirteen
QUORUM:
A majority of the Board of Directors shall constitute a quorum for the
transaction of business at any meeting of the board. The act of a majority of
the Directors present at a meeting at which a quorum is present shall be the act
of the Board of Directors.
ARTICLE
V
OFFICERS
Section
One
OFFICERS:
The Officers of the Society shall be the President, First Vice Present/Reunion
Chairman, Second Vice President/Membership Chairman, Secretary, Assistant
Secretary/Director of Communications (News of the Old Reliables newsletter),
Treasurer, and Assistant Treasurer/Program Director. The President with the
approval of the Board of Directors shall appoint the Historian, the Society’s
website Webmaster, Judge Advocate, Chaplain, PX Manager and any assistants as
required.
Section
Two
ELECTION
AND TERM OF OFFICE: The officers of
the Society shall be elected annually by the membership at the Annual Business
meeting. The term of office for Officers of the Society shall be one year. No
Officer shall hold more than two consecutive terms in the same Officer position.
Section
Three
QUALIFICATIONS:
The Officers shall be members in good standing of the Society. Any Society
member nominated for a position as an Officer in the Society must be a member in
good standing for the previous twelve months.
Section
Four
REMOVAL:
Any Officer, duly elected or appointed by the Board of Directors, may be removed
by the President with approval of the Board of Directors whenever, in their
judgment, the Board of Directors and President believe such removal to be in the
best interests of the Society. The President, with the approval of the Board of
Directors, shall appoint a replacement from the general membership for any
Officer thus removed from office.
Section
Five
RESPONSIBILITIES
OF THE OFFICERS:
A.
PRESIDENT: The President
shall be the principal Executive Officer of the Society and shall, in general,
supervise and direct all of the business and affairs of the Society. The
President shall also preside at all meetings of members and Directors, sign
records thereof, and perform generally all duties usually performed by
presidents of like Societies and such other duties as shall arise from time to
time be required of the President. The President shall appoint and disband
Committees as required to carry out the purposes of the Society. The President
shall approve all expenditures via e-mail prior to the occurrence of payment in
accordance with the Annual Budget, and shall approve all invoices for payment of
$2,000.00 or more by initialing the same before the Treasurer will make payment.
The President will receive, review and approve duplicate periodic financial
statements as provided by all financial institutions with which the Society
conducts business.
B.
FIRST VICE PRESIDENT/REUNION CHAIRPERSON: The First Vice President shall
perform all duties of the President in the event of the President’s absence or
disability. In the event both the President and First Vice President are absent
or unable to perform their duties, the Second Vice President will assume this
position. As the Reunion Chair the First Vice President shall have full
responsibility for the Annual Reunion and shall work with and provide regular
and detailed reports to the President and proceed with the approval of the
President at all times. The 1st Vice President shall attend the
Annual Director’s Meeting and, as Reunion Chair, shall present for approval by
the Directors, detailed Reunion plans in accordance with the budget.
C.
SECOND VICE PRESIDENT/MEMBERSHIP CHAIRPERSON: The Second Vice
President/Membership Chair shall perform all duties of the First Vice President
in the event of disability or absence of the President and shall assume all
duties of the first Vice President. The Membership Chair shall be responsible
for maintaining an up to date Society membership list, which will include all
information about members as submitted on the membership application form. In
addition the Membership Chair shall solicit new members. Acquiring new members
may be attained by placing advertisements in newspaper and magazine
publications, including the DAV, American Legion, and VFW magazines, who have
advertised reunions of various units of the 9th Infantry Division,
and the use of any and all other media to obtain this information, and shall
provide mailing lists acquired in this manner to the Society Secretary for
incorporation into the Society master mailing lists, both postal and e-mail. The
Membership Chairperson shall work in close association and supervision of the
President, and in accordance with the annual budget for membership expenses.
Additionally, as the Membership Chairperson, shall advise the President should
the membership constituency be approaching the limits set by IRC 501(c)(19). The
Membership Chairperson shall keep at the principle office or designated location
a record giving the names and addresses of the members entitled to vote. Any
member, or his agent or attorney may inspect all membership records of the
Society, for any proper purpose at any reasonable time.
D.
SECRETARY: The Secretary
shall keep minutes of all proceedings of meetings of members, Officers and
Directors of the Society. The Secretary shall make a proper record of same,
which shall be attested to and presented at the Annual Business meeting, and
perform such other duties as may be required of the Secretary by the President
or Directors. The Secretary shall perform such duties as required of like
positions in similar Societies.
E.
ASSISTANT SECRETARY/DIRECTOR OF COMMUNICATIONS:
The Assistant Secretary shall perform all the duties of the Secretary in
event of the Secretary’s absence or disability. The Director of Communications
shall perform the duties of writing, or cause to be written, and editing of the
Society newsletter, “News of the Old Reliables,” with the close supervision
of the President. The Director of Communications must provide the printer with
proper copy and contract for printing of the News of the Old Reliables in the
most economical and expeditious manner. The News of the Old Reliables shall be
published four times each year, on or about the first day of March, May, August
and December. The “News of the Old Reliables” shall include the
Treasurer’s Annual financial statement for the Society on an annual basis. The
mailing of each publication must be coordinated with the Secretary. The Director
of Communications shall comply with the annual budget for communications.
F.
TREASURER. The Treasurer of the Society shall receive and have charge of
all monies and securities belonging to the Society and shall disburse or
otherwise deal with the same as shall be approved by the President. The
Treasurer shall also provide a budget for the fiscal year by working in
conjunction with all the Officers and Chairpersons of the Society. The President
shall approve all expenditures prior to disbursement and no payment shall be
made without the approval of the President of such invoices. The Treasurer shall
keep an accurate account of all such monies received and disbursed. The
Treasurer shall perform such duties as may be required by the President and
Directors. All Society checks above the amount of $250.00 shall require two of
three signatures as follows: 1. The Treasurer and 2. The Secretary.
As an alternate, in event of the inability of either of the first two to
sign a check, the first Vice President shall be the second signatory. The
Treasurer shall have the President initial any disbursement of $2,000.00 or more
before payment is made. The Treasurer shall be responsible for preparation of
the proper Income Tax (IRS) forms and file them in a timely manner. The
Treasurer shall also prepare the books and financial statements, with the proper
documentation by using standard accounting procedures for auditing at the end of
each year for the preceding year. An auditor approved by the Board of Directors
shall do the annual audit. Once the audit has been completed, copies of the
audit report are to be furnished to all Officers and members of the Board of
Directors. On the expiration of the term of office, the Treasurer shall turn
over to the newly elected Treasurer, or to the President, all monies, property
and accounting instruments belonging to the Society.
G.
ASSISTANT
TREASURER/PROGRAM DIRECTOR: The Assistant Treasurer of the Society shall perform
all duties of the Treasurer in event of Treasurer’s absence or disability. The
Program Director shall work with the Reunion Chairman in making arrangements for
activities such as tours and other extra activities, which will become part of
the Annual reunion.
H.
REPORT OF
OFFICERS: Each Officer shall, upon the President’s request, provide the
President with a report of their activities.
This does not preclude the Officer from sending the President information
on matters of interest or importance anytime there is a need to do so.
Section
Six
BONDING:
Upon the recommendation of the President and approval of the Board of Directors,
the Treasurer and any other Society Officer positions deemed necessary for the
protection of the Society shall be bonded.
Section
Seven
POSITIONS
APPOINTED BY THE PRESIDENT: The President, with the approval of the Board of
Directors, shall appoint the following positions.
HISTORIAN:
The Historian shall research, gather, protect and prepare historical information
and items of historical value regarding the 9th United States
Infantry Division. The Historian shall also prepare historical information for
publication as needed by the Society.
WEBMASTER:
The Webmaster shall make arrangements for and maintain the official website and
e-mail addresses for the Society. The Webmaster shall also provide budget
information for the maintenance of the society’s website as well as any
required hardware and software upgrades needed to fulfil the requirements of the
position. All hardware, software, original Society web pages and the ownership
of the the website shall be held in the Society’s name and will be turned over
to the President or directly to a new Webmaster appointed by the President. The
Webmaster shall back up the website when major updates are completed but no less
than four (4) times a year and forward those back-ups on CD-ROM to the President
of the Society.
JUDGE
ADVOCATE: The Judge Advocate shall preferably be an Attorney-at-Law and a member
of the Bar of the state in which the Judge Advocate resides. The Judge Advocate
shall advise the Officers and Board of Directors on all legal matters and shall
interpret the Constitution and By-Laws.
SOCIETY
CHAPLAIN: The Chaplin shall preferably be a member of the Society and will
conduct Memorial services at the Annual Reunion and Business Meeting and at
other venues as decided by the President and approved by the Board of Directors.
PX
MANAGER: The PX Manager shall oversee the identification, pricing and
distribution, with the Board of Directors approval, of 9th Infantry
Division specific apparel, pins or other items as deemed appropriate for sale to
the general membership. The PX manager shall provide cost, sale price and
projected member purchase patterns for Board of Director approval before any
commitment shall be made to produce, purchase and acquire for sale said items.
ARTICLE
VI
COMPENSATION
Section
One
COMPENSATION
OF DIRECTORS AND OFFICERS: For
other than the Annual Reunion and Business meeting, where no compensation will
be authorized, expenses accrued by the Board of Directors, Historian, Webmaster,
Chaplain, Judge Advocate, PX Manager and Auditor (Historian, Webmaster,
Chaplain, Judge Advocate, PX Manager and Auditor expenses will be allowed only
if their presence is required and they are requested to attend by President)
shall be reimbursed as follows:
1.
Transportation. Eliminating bus and Amtrak, which are not generally
practical, Directors and any of the above mentioned appointees shall be
reimbursed for the most economical method between automobile and air travel
unless equipment or supplies cannot be shipped. The reimbursement for automobile
travel shall be for round trip mileage and calculated at the per mile rate
allowed by the Internal Revenue Service.
2.
$45.00 per day for meals and gratuities.
3.
Hotel expense shall be reimbursed up to $100.00 per day for a total of
two (2) days provided it is not already a part of the complimentary meeting
package. The President depending on the location of the meeting shall set
accommodations.
4.
Private meeting room accommodations, provided by local members at no
cost, should be used
when and
where available.
5.
The President must
approve all expense vouchers before payment may be made.
Section
Two
COMPENSATION
OF OFFICERS AND COMMITTEE MEMBERS: The President with the approval of the Board
of Directors shall approve compensation of Officers, Committee Chairpersons and
Committee members for materials, as shown in the annual budget, required to
perform their designated duties. Additionally, should the performance of the
duties of an Officer, Chairperson or Committee member require excessive personal
time and/or incur travel costs, such conditions and costs shall be reviewed by
the President and, if deemed reimbursable or worthy of compensation, shall be
submitted with the appropriate documentation, to the Board of Directors for
their review and approval or disapproval. Where appropriate, these compensations
shall be submitted as part of the Society’s annual budget.
Section
Three
COMPENSATION
OF GUESTS OF THE SOCIETY: During an Annual Meeting of the general membership of
the Society the Board of Directors may invite a guest speaker or Honored member
of the Society to attend the Annual Reunion. At the discretion and with the
approval of the majority of the Board Members these designated guests may be
compensated for some or all of the following: Travel to and from the Annual
Reunion; Food and lodging while at the Annual Reunion; Speaker fees if so
required. Any such compensation must be submitted as a budget item and approved
as part of the annual Society budget prior to any commitment being made to any
such person(s) who will be a guest of the Society.
ARTICLE
VII
CONTRACTS,
CHECKS, DEPOSITS, AND GIFTS
1.
CONTRACTS: The Board of Directors may authorize any Officers(s) or agent(s) of
the Society, in addition to the Officers so authorized by these By-Laws, to
enter into any contract or execute and deliver any instrument in the name of and
behalf of the Society, and such authority may be general or may be confined to
specific instances.
2.
CHECKS, DRAFTS, OR ORDERS: All checks, drafts, or orders for payment of money,
notes, or other evidence of indebtedness issued in the name of the Society,
shall be signed by the Treasurer and the Secretary or the First Vice President
and approved by the President of the Society in accordance with ARTICLE V,
SECTION FIVE, Paragraph F, TREASURER of these By-Laws.
3.
DEPOSITS: All funds received by the Society shall be deposited minimally twice a
month to the credit of the Society in such banks, trust companies, or other
depositories as the Board of Directors may select.
4.
GIFTS: The Board of Directors may accept on behalf of the Society any
contribution, gift, bequest, or device for any purpose of the Society.
ARTICLE VIII
AMENDMENT OF THE CONSTITUTION AND BY-LAWS: These By-Laws and the Constitution may be amended or repealed, and new By-Laws or Constitution may be adopted at any meeting of the Board of Directors, by three-fourths (3/4) vote of the Directors present at said meeting, provided that such amendment(s) shall not become effective until ratified by a two-thirds (2/3) vote of the members present at any duly called and constituted meeting of members of the Society.
No
action may be taken to amend the Constitution or By-Laws unless:
1.
Proposed amendments have been mailed or delivered to the Secretary at
least forty-five (45) days prior to a duly called meeting of the Board of
Directors.
2. The Secretary shall mail or deliver copies of the proposed amendments to the Board of Directors at least ten (10) days prior to such meeting.
DEVELOPMENT
OF THE SOCIETY: 1 JANUARY THROUGH 30 AUGUST 2003
Recognizing
that membership development and full operational status of the Society shall be
developed between 1 January 2003 and the first Annual Reunion and Business
meeting of the Society, which will be held on 30 August 2003 at the Mobile
Riverine Force Association meeting facilities in Ft. Mitchell, KY, the Officers
of the Society during this time period shall operate within the boundaries of
the Constitution and By-Laws of the Society to the best of their ability.
No deviations from the By-Laws of the Society shall be made regarding
the handling of any financial transactions of the Society what so ever during
this period.
END
OF DOCUMENT
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